Pricing

Virtual Consultant Online offers two subscription plans: Standard (one company, ideal for single-site practices) and Premium (unlimited companies, ideal for orthodontic groups). Both plans include unlimited users, full platform access, and 25,000 branded emails per month. A free trial is available with no credit card required.

Yes — both the Standard and Premium plans start with a free trial, and no credit card or bank details are required to begin. The trial opens up full platform access rather than a cut-down demo version, so a practice can run guided photo intake, build and send digital quotes, set up automated follow-up journeys, use dental monitoring, and look at the reporting, all against real workflows. That means the evaluation reflects how the software would actually sit in your enquiry-to-treatment process. If you would rather be walked through it first, you can book a demo with the team before starting a trial.

Braces costs in the UK typically range from £1,500 to £5,500 depending on treatment complexity, appliance type, and what is included in the plan. Clear aligner costs follow a similar range. The fastest way to get an indicative quote is through a remote photo assessment with a local orthodontic practice.

No — both the Standard and Premium plans include unlimited users, with no per-seat pricing at any point. Treatment coordinators, clinicians, reception staff, nurses, and administrators can all be given accounts without the subscription cost changing. For a practice, that removes the usual reason to ration logins: everyone who touches the patient journey can work in the system rather than sharing a single account or relaying information second-hand. It also means seasonal staff, locums, and new starters can be added and removed as your team changes without any effect on what you pay.

The Standard plan is designed for a single-site practice operating under one company, while Premium supports unlimited companies and is intended for orthodontic groups managing multiple sites or brands from one account. Both plans share the same core feature set, including unlimited users and full platform access, so the choice mainly depends on how many practice locations or company entities you need to manage.

Yes. As a practice or group grows, it is possible to move from the Standard plan to Premium to support additional company entities without losing existing data or workflows. Contact the team through the demo or support pages to discuss switching plans as your needs change.