--- title: "The Virtual Consultant Online Platform for Orthodontists" url: https://virtualconsultant.online/about/orthodontist-software description: "The platform behind remote orthodontic assessments, multi-option digital quotes and automated follow-up — for single-site, multi-site." updated: 2026-09-07T00:00:00Z publisher: Virtual Consultant Online --- # The Virtual Consultant Online Platform for Orthodontists Virtual Consultant Online helps orthodontic practices handle remote patient assessments, deliver multi-option digital quotes, and automate follow-up — reducing wasted chair time and improving conversion from initial enquiry to treatment. [Start Free Trial](https://virtualconsultant.online/account/register) [Clinician Hub](https://virtualconsultant.online/clinicians) Built for UK orthodontic practices • Free trial — no payment details required • [Book a demo](https://virtualconsultant.online/book-demo) ## The challenge most orthodontic practices face Patients enquire, then go quiet. Teams spend time on calls and emails gathering basic information that could be collected before the first appointment. Quotes are prepared manually, sent as PDFs, and forgotten. Follow-up depends on who remembers to send it. The result is a leaky pipeline: patients who could convert fall off because the process is slow, inconsistent, or requires too much back-and-forth before the patient feels informed enough to commit. Time spent on pre-appointment admin Phone calls, emails, and form-chasing that could be automated or self-served by patients. Drop-off before the consultation Patients who were interested go cold when the path from enquiry to appointment feels slow or unclear. Manual, inconsistent quoting Quotes built differently each time, sent inconsistently, and rarely followed up on a structured schedule. ### From first enquiry to long-term care — all in one platform. ### Gather Info Send guided, branded evaluations that let patients share photos and details remotely — giving you everything you need before they step into the clinic. ### Assess from Anywhere Review submissions, evaluate suitability, and offer professional advice — all before booking chair time. ### Quote & Plan Digitally Share personalised digital quotes and treatment plans that help patients understand options and move forward confidently. ### Manage Remotely Track progress, follow up, and communicate online — reducing in-practice time while keeping patients engaged and informed. #### Platform features Structured photo intake Guided patient-facing flow collects bite and alignment photos with correct lighting and angle instructions — before any appointment. Multi-option quote builder Present braces, aligners, and other options side by side. Patients indicate interest digitally — no printed PDFs needed. Automated reminders Configurable follow-up sequences for quotes and unresponded assessments — reducing manual chasing for your team. Patient management dashboard Track enquiries, assessments, quotes, and next steps across your patient pipeline in one place. Configurable workflows Adapt evaluation types, quote templates, and follow-up sequences to your practice's specific processes. UK-based and GDPR-compliant Patient data is processed and stored in accordance with UK GDPR requirements — important for regulated healthcare practices. #### Built for UK orthodontic practices Virtual Consultant Online is designed around the workflows of UK orthodontic practices — from single-site specialist practices to multi-site groups. The platform handles the administration and patient communication that sits between initial enquiry and treatment acceptance, so your clinical team can focus on patient care. Single-site practices Reduce admin burden on a small team. Automate the parts of the patient journey that don't need a person. Multi-site groups Consistent processes across locations. Centralised patient and quote management with location-level visibility. Growing practices Improve conversion from enquiry to appointment without adding headcount. Scale the patient intake process. ### Frequently asked questions What does orthodontic software for UK practices actually do? Orthodontic software for UK practices collects patient photos and information before appointments, builds multi-option digital quotes, and automates follow-up reminders, so teams spend less time on manual admin and more time treating patients. In day-to-day terms it replaces the parts of the enquiry process that normally live in an inbox, a spreadsheet and a reception diary: capturing what a new enquiry needs before anyone picks up the phone, presenting treatment options in a form the patient can review at home, and chasing the ones who have not responded without a coordinator having to remember to do it. Does Virtual Consultant Online replace my existing practice management system? No. Virtual Consultant Online adds a structured enquiry, assessment, quoting and follow-up layer on top of your existing systems, rather than replacing your core practice management software. Clinical records, appointment books and NHS claims stay where they are. The layer sits earlier in the journey — between a patient first getting in touch and treatment being accepted — which is the stage most practice management systems were never designed to handle. A public REST API and webhooks are available where you want the two to exchange data rather than run side by side. Is the platform suitable for single-site and multi-site practices? Yes. Single-site practices use it to reduce the admin burden on a small team, while multi-site groups use it for consistent processes and centralised patient and quote management across locations. The difference is mainly what each is solving for: a single site is usually trying to stop enquiries being lost when the coordinator is with a patient, whereas a group is trying to make sure every site follows the same process and that performance can be compared across them. Multi-site management features cover routing, visibility and reporting across locations. How quickly can a practice start using the platform? Practices can start a free trial immediately with no payment details required, and most teams are able to configure evaluation types and invite patients within the first session. There is no hardware to install and no implementation project to schedule, because patients use their own smartphone camera for photo submissions. The realistic first step is to set up one evaluation type, run a handful of real enquiries through it, and see how the quote and follow-up sequence behaves before rolling it out to the whole team. Is patient data handled securely and compliant with UK regulations? Yes. Patient data is processed and stored in accordance with UK GDPR requirements, which matters for regulated healthcare practices handling sensitive information. Third-party integrations receive only the data each one needs to function, so analytics and geolocation services do not receive clinical content. For a practice completing its own information governance review, a data processing agreement is available and the scope of each integration can be documented individually. Raise your specific governance requirements during a demo so they can be answered against your policies rather than in general terms. What is the first step to see if this fits my practice? The first step is to start a free trial or book a demo. A free trial requires no payment details and lets you configure an evaluation type and run real enquiries through it in your own time; a demo gives a guided walkthrough tailored to your current workflow, which tends to be more useful if you already know which part of the enquiry-to-acceptance journey is causing you problems. Practices comparing options usually do both — the demo to see the intended process, the trial to test it against their own patients. ## Explore the platform further [Clinician feature hub](https://virtualconsultant.online/clinicians) [Remote assessments](https://virtualconsultant.online/clinicians/features/remote-assessments) [Platform highlights](https://virtualconsultant.online/about/platform-highlights) [Pricing and plans](https://virtualconsultant.online/costs/clinician/pricing-plans) ## Try it free, no commitment required Start a free trial to explore the platform with your own practice data. No payment details required. If you would prefer a walkthrough first, book a demo and we will show you exactly how it works. [Start Free Trial](https://virtualconsultant.online/account/register) [Book a Demo](https://virtualconsultant.online/book-demo) Free trial No payment details required Cancel anytime Citation details Title The Virtual Consultant Online Platform for Orthodontists Publisher Virtual Consultant Online Published 2022-06-01 Updated 2026-09-07 URL [https://staging.virtualconsultant.online/about/orthodontist-software](https://staging.virtualconsultant.online/about/orthodontist-software)